Tool comparison 2026

ProperSend vs Apollo.io — comparison for Polish B2B teams

Apollo.io is a B2B data + outreach giant. But its per-seat model + credit overages means a 5-person team pays $395/mo (Professional), often $500+ with overages. ProperSend gives similar functionality for 149 PLN ($30) flat — no user limits and no credit surprises.

Feature comparison

FeatureApollo.ioProperSendWinner
Pricing model$49-79-119/user/moFlat — unlimited users
Cost for 5 people$395/mo (Professional) + overages149 PLN/mo (PRO flat)
Credit overages✅ ~$0.20/extra credit❌ don't exist — credits refresh monthly
Voice AI❌ US dialer in Pro, Intl locked (min 3 seats)✅ in PRO+
API access❌ Organization only (min 3, $357/mo)✅ in PRO (199 PLN)
Polish database (KRS/CEIDG)❌✅ 6M+ companies
Global database✅ 275M+❌ (Poland only)
Intent data✅ buying signals❌

Cost — Apollo.io vs ProperSend

ScenarioApollo.ioProperSend
1 person$79/mo (Professional)119 PLN/mo ($30)
3 people$237-357/mo149 PLN/mo ($37)
5 people$395-595/mo + overages199 PLN/mo ($50)
Hidden costsCredit overages ~$0.20, API lockedZero — everything included

When to choose ProperSend over Apollo.io

  • You don't want credit overages — Apollo: $0.20/extra credit, ProperSend: zero
  • You have 3+ team members — Apollo $79/user, ProperSend 149 PLN flat
  • You need Polish company data — Apollo doesn't have KRS/CEIDG
  • You want API without 3-user minimum (Apollo Organization: $357/mo min)
  • You need voice AI — Apollo dialer locked, ProperSend voice in PRO

When Apollo.io might be better

  • 1You operate globally — Apollo has 275M+ contacts and intent data
  • 2You're a 1-2 person team (per-seat doesn't hurt yet)
  • 3You need advanced buying signals and intent filters
Last updated: 2026-07-11Price sources: Apollo.io Pricing

Ready to switch?

Try ProperSend free for 14 days. No credit card required.

View ProperSend Pricing

No credit card. Cancel anytime.